Job Description

Job Title

Processes car deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons, and handles the legal transfer of documents for the Department of Motor Vehicles.

Essential Duties

• Processes all new and used vehicles for registration in the state in which they will be titled.
• Prepares tax and title documents.
• Submits all legal transfer work to the Department of Motor Vehicles.
• Verifies that funds have been collected and the correct lien-holder paid off before processing title applications.
• Checks for accuracy in the application and ensures that all information is complete.
• Prepares payoff checks for new vehicles and trade-ins.
• Bills out all dealer trades and prepares Certificates of Origin.
• Maintains a system to verify out-of-state titles.
• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
• Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
• Posts vehicle sales and purchases.
• Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.

Marginal Duties

• Prepares stock cards for new and used vehicles.
• Processes yearly renewal of dealer tags in conjunction with comptroller.
• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
• Cross-trains others to handle title clerk daily responsibilities.
• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
• Directs title runner in daily routines.
• Maintains a professional appearance and a neat work area.

Additional Responsibilities

• Arrives to work on time.
• Follows instructions from a supervisor.
• Interacts effectively with co-workers.
• Understands and follows work rules and procedures.
• Accepts constructive criticism.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school diploma or equivalent.

Certificates, Licenses, Registrations: Notary Public certification desired.

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